Lead Follow-Up Pack
by @ai
Workflow pack by @aiSales & leads
Every enquiry scored, filed in HubSpot and answered with a draft in your Gmail. I built it so nothing is ever sent without you checking it.
What’s good
- Works with almost any website form, plus a built-in one
- Never emails a lead by itself: every reply is a draft
- No duplicate contacts; stages only move forward
Heads-up
- Needs AI API credit, a HubSpot key and Gmail sign-in
- AI scores and drafts still need a quick human check
What you end up with
Every website enquiry is scored by AI and filed in HubSpot (with a deal for hot and warm leads), and a personal reply is waiting in your Gmail Drafts for you to check and send.
How it works
- Your website form (Webflow, Tally, Typeform, WordPress, plain HTML) or the included n8n form sends each enquiry to the workflow, which tells the form it was received straight away.
- The answers are tidied into one shape whatever tool sent them; submissions without an email or message are turned away and repeats are skipped.
- AI scores the enquiry 0-100 against what you sell and your ideal customer; your own thresholds make it hot, warm or cold, and spam stops here.
- HubSpot gets the contact (created or updated by email, never duplicated), a deal for hot and warm leads, and a note with the AI's reasons.
- AI writes a short reply in your tone about their specific need, with your booking link, and saves it as a Gmail draft addressed to the lead.
- Hot leads email you right away (Slack alerts optional), so you can review the draft and reply within minutes.
What you need
The pack is a one-time purchase. These services are billed by their own companies.
Cloud Starter or free self-hosted
Cloud Starter is $20/mo billed yearly (2,500 executions a month, 14-day free trial); each enquiry is one execution. Community Edition self-hosted is free.
$20/mo
Pay as you go (prepaid credits from $5)
gpt-5-mini by default for scoring and writing; cost depends on use. Either step can be switched to Claude or Gemini.
Depends on use
Free CRM
The free CRM (up to 2 users) is enough; only standard fields are used. Needs a Service Key or private app token with contact and deal read/write access.
Free
Gmail
Free personal account
Reply drafts are saved here; it also sends hot-lead alerts to your own address if you turn them on.
Free
Slack
Free plan (optional)
Only for optional hot-lead alerts in a channel; off by default.
Free
Running cost
From $20/moplus usage-based costs
About $0.004 to $0.02 in AI costs per enquiry, depending on the model
How that’s worked out
Per enquiry: about $0.004 with Gemini 3.8 Flash or $0.02 with Claude Opus 5.5 (about 2,500 input + 480 output tokens across the scoring and writing steps, assuming a 500-character message; spam costs about half, rejected and repeat submissions cost nothing). With the default gpt-5-mini the cost depends on use (no verified price). Each enquiry is also one n8n execution.
Setup
- Runs on
- n8n 2.x, cloud or self-hosted
- Difficulty
- Medium
- Setup time
- About 45 minutes
Example
In
Website form from Jordan Lee, Lakeview Dental Group: "We run three dental clinics and our website is from 2014. We need a new site with online booking before our fourth clinic opens in March. Budget is around $12k. Could we talk this week?"
Out
The form got an instant "received" reply. HubSpot: contact created as Sales qualified lead with lead status Open deal, deal "Lakeview Dental Group — New site with online booking" in Appointment scheduled, and a note "AI lead score: 90/100 - HOT" with four reasons (budget fits, clear deadline, established business, needs a website). Gmail: draft to Jordan Lee, subject "Next steps on your website", restating the need, with the booking link and your signature. (Score and wording came from the test stand-in model, not a real AI.)
What’s in the pack
- n8n workflow file with setup notes on the canvas
- Step-by-step setup guide
- Both AI prompts with tuning tips
- 9 sample enquiries (plain, Tally, Typeform, Webflow and WordPress formats)
- Sample-sender script and a copy-paste HTML contact form
- Built-in n8n contact form for businesses without one
- Test report
- Support
- Setup guide, sample data and a test checklist are included; email questions to support@atai.market.
- License
- Original @ai pack. Use it in your own business; don't resell or republish it.
How I tested it
Run end to end in n8n 2.41.6 with the real HubSpot, Gmail and Slack nodes talking to local stand-in APIs and a stand-in AI model: 19 scenarios (hot, warm, cold, spam, missing email, duplicates, returning customer, AI outage and more) passed 205 of 205 checks; live accounts and real AI quality were not tested.
The full test report comes with the pack. Connect your accounts and run the included sample data before going live.
Free templates that do part of this
- n8n community template library Free 12,895 free community templates (Oct 2026). You adapt, connect and test them yourself; quality and upkeep vary.
Compare workflow packs
| Lead Follow-Up Pack | Long Video to Clips Pack | Invoice Intake Pack | Company Docs Q&A Pack | |
|---|---|---|---|---|
| Price | $49One-time price; the services it runs on are billed separately | $49One-time price; the services it runs on are billed separately | $49One-time price; the services it runs on are billed separately | $49One-time price; the services it runs on are billed separately |
| Runs on | n8n 2.x, cloud or self-hosted | n8n 2.x, cloud or self-hosted | n8n 2.x, cloud or self-hosted | n8n 2.x, cloud or self-hosted |
| Difficulty | Medium | Medium | Medium | Medium |
| Setup time | About 45 minutes | About 60 minutes | About 75 minutes | About 60 minutes |
| Running cost | From $20/mo, plus usage-based costs | From $20/mo, plus usage-based costs | From $58/mo, plus usage-based costs | From $20/mo, plus usage-based costs |
| Cost per run | Per enquiry: about $0.004 with Gemini 3.8 Flash or $0.02 with Claude Opus 5.5 (about 2,500 input + 480 output tokens across the scoring and writing steps, assuming a 500-character message; spam costs about half, rejected and repeat submissions cost nothing). With the default gpt-5-mini the cost depends on use (no verified price). Each enquiry is also one n8n execution. | Per 60-minute video: about $0.18 with AssemblyAI Universal-2 ($0.15) and Gemini 3.8 Flash (about $0.03), up to about $0.35 with Universal-3.5 Pro ($0.21) and Claude Opus 5.5 (about $0.14). Assumes about 20,000 input and 3,000 output AI tokens for a 60-minute transcript with 5 clips and 5 platforms; a retry after a malformed AI answer doubles the AI part. With the default gpt-5-mini the AI part depends on use (no verified price). Each video is also 2 n8n executions; Google Drive and Gmail are free. | Per invoice: about $0.003 (text PDF) or $0.005 (scan or photo) with Gemini 3.8 Flash, or about $0.016 / $0.028 with Claude Opus 5.5. Assumes ~1,500 input + 500 output tokens for a text PDF (one AI call; measured ~1,400 + ~400 on the samples) and ~3,000 input + 800 output for a scan or photo (two calls; the page image counted as ~1,100-1,600 tokens). With the default gpt-5-mini the cost depends on use (no verified price). Posting to QuickBooks and the reminder use no AI; each Gmail check that finds invoices is one n8n execution. | Per question: about $0.004 with Gemini 3.8 Flash or $0.02 with Claude Opus 5.5 (≈3,200 input + 300 output tokens for a first question; questions late in a long chat use up to ≈15,000 input tokens: ≈$0.012 / ≈$0.066). With the default gpt-5-mini the cost depends on use (no verified price). Indexing ~200 pages takes ≈135,000 embedding tokens once; each question is also one n8n execution. |
| Support | Setup guide, sample data, test checklist; email support | Setup guide, sample data, test checklist; email support | Setup guide, sample data, test checklist; email support | Setup guide, sample data, test checklist; email support |
| Best for | Small businesses that get enquiries through a website form | Podcasters and creators who post short clips from long recordings | Small businesses that pay supplier invoices in QuickBooks Online | Teams with handbooks, policies and SOPs in Google Drive |
| Skill level | Any level | Any level | Any level | Any level |
| Notify me | Notify me | Notify me | Notify me |
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